Bookkeeping for non-profits and charities
Fund accounting a board can read, donation receipts done right, and every federal and Québec filing on time.
What makes non-profit books different
- Fund accounting. Grants and designated gifts are restricted — they have to be tracked and reported separately from general operating money, by fund.
- Donation receipts. Only a registered charity can issue official receipts, they must meet CRA content rules, and split-receipting applies when a donor gets something in return.
- Two layers of filings. Federal (T3010 for charities, or T2/T1044 for non-charity NPOs) and Québec (CO-17.SP with Revenu Québec, plus the REQ annual update that can get you struck off if you miss it).
- Board and funder reporting. Treasurers, grantors and auditors all want clean, fund-level numbers — not a shoebox.
What we do
- Set up fund accounting in QuickBooks — operating, restricted grants, designated donations and endowment tracked separately.
- Reconcile bank, grants and donation platforms monthly and produce board-ready statements.
- Keep your donation-receipt process compliant and your donor records clean.
- Run payroll with RL-1 and T4 slips and keep remittances on time.
- Prepare and coordinate your T3010 (or T2/T1044) and the Québec CO-17.SP, and track the REQ annual update deadline.
- Claim the GST/HST and QST public-service-body rebates most small organizations leave on the table.
Charity or NPO? It changes everything
A registered charity can issue donation receipts and files a T3010; a non-profit organization cannot issue receipts and may file a T1044 instead — and you can’t be both. Which one you are drives your whole reporting setup. Our guide on registered charity vs. NPO in Québec lays out the differences, and we confirm what applies before setting up your books.
Who we work with
Churches and religious organizations, CPEs and daycares, associations and professional orders, foundations, arts and culture groups, sports and recreation clubs, housing OBNLs and social-services organizations — across Montréal, Québec and remotely across Canada, in English or French.
Pricing
Plans start at $350 per month, with payroll from $75 per month for 1 to 5 employees. See pricing, then book a free call and tell us about your organization and its year-end.
FAQ
Do you work with registered charities and non-profits?
Yes, both. We set up fund accounting, keep donation records compliant, and prepare or coordinate the T3010 for charities or the T2/T1044 for non-charity NPOs, plus the Québec CO-17.SP.
Can you handle donation receipts?
We keep the bookkeeping and donor records that support official receipts, and make sure split-receipting is handled when a donor receives a benefit. Only a registered charity can issue official receipts — an NPO cannot.
Do you track grants and restricted funds?
Yes. We set up fund accounting so restricted grants and designated donations are tracked and reported separately from operating money, which is what grantors and your board expect.